Career and Student Employment Center
Work Study Program
What is Work Study?
The Work Study Program provides the opportunity for students to earn money while gaining work experience. It can provide
some regular monthly income to help offset educational expenses and reduce loan debt. Students gain valuable job
experience and an opportunity to evaluate their program of study and career goals. Work study is not a grant; you must
work to earn it.
There are several types of work study:
The Federal and State program is available to financial aid-eligible students. Jobs are located both on and off
campus. Work Study is a need-based financial aid award. You must apply and be determined eligible for financial aid
to receive work study. Funding is awarded on a first-come, first-served basis. Students who are not awarded work
study as part of their original financial aid package may elect to be placed on a wait list.
Institutional student employment is for students who are not eligible through financial aid but are paid through
department budgets for special skills needed by the department.
Athletic work study is awarded to athletes through the Athletic Department. Check with your coach to see if you
International work study is limited to international students. This type of work study employment is on-campus only
and must be authorized through the International Student Office.
How do I get Work Study?
Apply for financial aid by completing the Free Application
for Federal Student Aid (FAFSA), answering yes to the question that you are interested in work
study. You will receive an award notification from the Financial Aid Office and Letter of interest from
the Work Study office. Or
schedule an appointment to discuss work study.
Work Study Waitlist
If you would like to be placed on the Work Study Waitlist, please complete the Work Study Waitlist Form. The Work Study
Placement Office will award eligible students on a first-come, first-served basis.
Work Study Waitlist Form
Certificate of Eligibility
Once you have completed and turned in your W-4 and I-9 forms to the Career and Student Employment Center,
you will receive an SFCC Work Study Certificate of Eligibility form. This form contains information
about your award and how many hours you may work per week. The SFCC Work Study Certificate of Eligibility
must be signed by the supervisor and returned to the Career and Student Employment Center.
Determination of Job Assignments
Job assignments are made to students based on the needs of the school and as much as possible the skills
and interests of the students. Occasionally it may be necessary for a student to change job assignments,
however this must be cleared through the Career and Student Employment Coordinator and the student’s
supervisor. Failure to comply may result in the student losing work study funding.
Determination of Hours
To determine how many hours students may work per week, the total quarterly work award is divided by
the number of weeks in the quarter. That is then divided by the pay rate. Students need to work, on
an average, that number of hours per week in order to earn, and not exceed, their full award. If the
supervisor is unable to provide work for the student for that number of hours per week, the student
should contact the Career and Student Employment Coordinator for additional job assignments. Students
funded by the federal Work Study Program may not work more than an average of 19 hours per week when
classes are in session, or more than 40 hours per week during vacation periods.
The pay rates for each assigned job will be based on the student’s award (Federal, State, International,
etc.) combined with the position the student will be working in. This is accomplished in accordance
with District policy, along with all Federal and State regulations.
Time Sheets and Payment
Access Online Hourly
Timesheets through the CCS Portal. Time sheets must be turned in by the last day of each month,
except for June when they must be turned in the last day of spring quarter. Late time sheets will not
be processed until the next pay period. Pay dates are on the 15th day of each month. If the 15th is
on the weekend, the pay date will be the Friday before. Students are encouraged to
sign up for Direct Deposit of your paycheck into your personal account.