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Satisfactory Academic Progress Policy

General Policy Requirements

Maintaining satisfactory academic progress in an eligible SFCC degree or certificate is one of the basic eligibility requirements the student must meet to be eligible for financial aid at SFCC. The federal financial aid satisfactory academic progress regulations will change effective July 1, 2011.

  1. Complete the minimum number of required credits based on enrollment level per quarter.
  2. Earn a 2.00 GPA each quarter
  3. Earn a 2.00 cumulative college level GPA at the end of the sixth quarter of attendance.
  4. Complete the degree or certificate within the maximum time frame.
  5. Maintain a pace of progression toward the maximum time frame by completing 67% of all attempted credits.

The policy applies to ALL periods of enrollment at SFCC whether or not the student previously received financial aid awards. Transfer credits will be used.

Credit Policy Requirements

* To receive financial aid at Spokane Falls Community College, students must make satisfactory academic progress and be enrolled in an eligible SFCC degree or certificate program.

Census Day Enrollment determines the student’s enrollment status for the quarter for financial aid purposes. It is the last day to withdraw from a course and avoid a "W" grade from posting to the transcript.

To maintain eligibility for financial aid, the student must complete the minimum number of credits listed in the Financial Aid Warning column. All attempted courses count for this calculation including those with "I", "W" or "Z", 0.0 grades and repeated classes. Failure to complete the credits within the Census Day Enrollment column for two quarters may result in the loss of eligibility and suspension of financial aid.

Census Day Enrollment: Financial Aid Warning Financial Aid Suspension:
Full Time - 12 or more credits 6-11 Credits 5 or fewer credits
Three Quarter Time - 9-11 Credits 6-8 credits 5 or fewer credits
Half Time - 6-8 credits n/a 5 or fewer credits
Less than Half Time - 1-5 credits n/a Less than all credits

Grade Point Average Policy Requirements

* To receive financial aid at Spokane Falls Community College, students must make satisfactory academic progress and be enrolled in an eligible SFCC degree or certificate program.

  1. All students must be in good standing with the college and earn a grade point average (GPA) of 2.00 or better. Students whose quarterly GPA falls below a 2.00 will be placed on Financial Aid Warning or Suspension.
  2. All students must earn a college level cumulative 2.00 GPA by the end of their sixth quarter of attendance. Students who fail to achieve a 2.00 GPA will be placed on Suspension.

CENSUS DAY: Census Day falls on the 5th day of the quarter for all quarters. Per financial aid regulations, no changes to financial aid awards can be made after the Census Day.

Adding or dropping courses before the Census Day may result in the student having to repay funds if they drop classes. They may receive additional funds if they add classes. Please see a financial aid advisor if you feel you are due additional funds for adding classes. Adding or dropping classes after Census Day could negatively impact the student’s financial aid status since it may result in their being placed on Financial Aid Warning or Suspension.

FINANCIAL AID PROBATION: If a student's Appeal is approved, the student will be placed on Financial Aid Probation. The student's financial aid will be reinstated; however, as part of the approval, some conditions for reinstatement may be imposed. If the student does not meet the conditions of the probation and reinstatement, the student will be put on Financial Aid Suspension and lose eligibility for financial aid.

FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS APPEAL: Students placed on Financial Aid Suspension may submit an Appeal if they failed to make satisfactory academic progress due to extraordinary circumstances. Students who have attempted 125% of the credits required for their degree or certificate may submit a Request for Additional Quarters Appeal. Students are limited to two Appeals.

FINANCIAL AID SUSPENSION: Students whose aid has been suspended are not eligible for future financial aid. Financial aid suspension will occur when:

  1. In the next quarter of attendance a student on Financial Aid Warning or Probation does not complete:
    • The credits required for their enrollment level OR
    • 67% of their attempted credits (pace of progression) OR
    • Does not earn a quarterly 2.00 GPA
  2. A student's cumulative college level GPA is below 2.00 at the end of the 6th quarter of attendance at SFCC.
  3. A student officially or unofficially withdraws from all classes. Students who withdraw before the publicize last day to withdraw may owe a portion or all of their financial aid back to the financial aid programs.

FINANCIAL AID WARNING: Students who fail to meet the credit, grade point average or pace of progression Satisfactory Academic Progress requirements will be placed on Financial Aid Warning. Students placed on Financial Aid Warning may receive financial aid for one additional quarter.

GRADE POINT AVERAGE (GPA): The student must earn a 2.00 GPA each quarter and a 2.00 cumulative college level GPA at the end of the 6th quarter of attendance at SFCC.

MAXIMUM TIME FRAME: The Financial Aid Office is required to track your progress toward degree completion. If your financial aid is in good standing, you will be eligible for financial aid funds until you have attempted 125% of the published credits required for your stated certificate or degree, the Maximum Timeframe. All attempted courses count in this calculation including those with "I", "W" or "Z", 0.0 grades, repeated classes and transfer credits. You are limited to 45 attempted remedial (under 100 level) credits.

Students who have attempted the maximum number of credits for their current degree or certificate will be placed on Too Many Credits Hold and will not be eligible for any grants, loans or work study funding. Students who have earned a bachelor’s degree automatically are placed on Too Many Credits Hold. Students who have received Ford Direct or Stafford loans as a junior or senior in college also will be placed on Too Many Credits hold.

PACE OF PROGRESSION: Students can calculate their Pace of Progression using the following formula:

Pace of Progression = Credits Completed
Credits Attempted

REINSTATEMENT OF FINANCIAL AID CONTRACT: The contract outlines the requirements the student must fulfill as a condition of the reinstatement of their eligibility for aid.

REMEDIAL AND ENGLISH AS A SECOND LANGUAGE COURSES: Remedial courses have course numbers under 100. Students can receive financial aid for up to 45 remedial credits. The 45 credits are in addition to the credits required to graduate. English as a Second Language (ESL) courses are not covered by financial aid.

WITHDRAW FROM ALL CLASSES: Students who withdraw from all classes officially, through the Registrar’s Office, or unofficially by not attending will be placed on Financial Aid Suspension and lose eligibility for future financial aid. Students who withdraw from all classes may be required to repay all or a portion of the funds received for tuition and/or living expenses for which they were not eligible.

General Policy Requirements

The Financial Aid Office is required to track your progress toward degree completion. If your financial aid is in good standing, you will be eligible for financial aid funds until you have attempted 125% of the published credits required for your stated certificate or degree, the Maximum Timeframe. All attempted courses count for this calculation including those with "I", "W" or "Z", 0.0 grades, repeated classes and transfer credits. You are limited to 45 attempted remedial (under 100 level) credits.

Students who have attempted the maximum number of credits for their current degree or certificate will be placed on Too Many Credits Hold and will not be eligible for any grants, loans or work study funding.

Check on the maximum credits for your Two Year Degree or Certificate, go to the SFCC website at and click on apply for Financial Aid, then on Satisfactory Academic Progress Policy.

Students who have earned a bachelor's degree are automatically placed on Too Many Credits Hold. Students who have received Ford Direct or Stafford loans as a junior or senior in college will also be placed on Too Many Credits hold.

Two Year Program Requirements

Title Degree Maximum Credits Allowed
Administrative Computer Specialist AAS 118
Administrative Secretary AAS 120
Associate of Arts / Associate of Science AA 113
Audio Technology AAS 132
Associate of Science Transfer AST 113
Business (General) AAS 113
Addiction Studies AAS 114
Credit & Financial Management AAS 113
Early Childhood Education AAS 116
Education Paraprofessional AAS 115
Fashion Merchandising AAS 119
Fine Arts AFA 113
Fine Arts - Certificate 2D CFA 113
Fine Arts - Certificate 3D CFA 113
Gerontology Paraprofessional AAS 116
Graphic Design AAS 133
Health Fitness Technician AAS 113
Hearing Instrument Specialist AAS 127
Information Processing AAS 127
Information Technology AAS 118
Interior Design AAS 130
Interpreter Training/Deafness AAS 145
Library Technician AAS 117
Management AAS 113
Marketing AAS 118
Othotics & Occupational Therapy AAS 115
Othotics & Prosthetics Technician AAS 165
Photography AAS 133
Physical Therapist Assistant AAS 128
Retail Management AAS 120
Small Business Management AAS 113
Social Services AAS 116
Web Design AAS 130

One Year Program Requirements

Title Certificate Maximum Credits Allowed
Audio Technology Certificate 61
Brief Computing Software Applications   Not Eligible
Business and Software Applications Certificate 55
Business Occupations Certificate 73
Addiction Studies Certificate 78
Child Care Administration Specialist Certificate 31
Computer & Network Support Certificate 50
Computer Forensics/Network Security Certificate 50
Computing Software Applications Certificate 51
Credit & Financial Management Certificate 58
Early Childhood Education Certificate 75
Education Paraprofessional Certificate 56
Family Child Care Specialist Certificate 34
Gerontology Paraprofessional Certificate 60
Hearing Instrument Specialist Ass't Certificate 54
Interior Design Professional Diploma 58
Internet Certificate 51
Interpreter Training/Deafness Certificate 60
Management Certificate 62
Networking Certificate 50
Office Assistant Certificate 60
Orthotics Certificate 83
Prosthetics Certificate 83
Real Estate   Not Eligible
Retail Management Certificate 61
School Library Media Tech Certificate 51

Petition for Reinstatement of Financial Aid Eligibility

Students who feel extenuating circumstances prevented them from successfully completing the quarter and/or completing the degree/certificate within the maximum time frame, may request reinstatement of their financial aid eligibility.

CREDITS COMPLETED OR GPA REQUIREMENT: Complete the Financial Aid Satisfactory Academic Progress Appeal.

  • If the petition is approved, the student will be placed on Financial Aid probation. Financial aid eligibility will be reinstated.
MAXIMUM TIME FRAME:Complete the Request for Additional Quarters Appeal.
  • Students will be expected to submit a Degree (Graduation) Application.
  • If the Request is approved, the student will be eligible for financial aid for courses required to graduate, as listed in the letter from the Graduation Evaluator.
MAXIMUM TIME FRAME NOTES:
  • Students enrolling in courses required for graduation from another college or university are not eligible for financial aid at SFCC.
  • Students enrolled in courses required as pre-requisites for acceptance into a program at another college or university, if approved, will be limited to loan funding.
  • Students who have attempted 125% of their program are not eligible for State Need Grant funding even if the Request for Additional Quarters is approved.
  • Students who have their aid reinstated, will be placed on Probation for all subsequent quarters they are enrolled. Probation is not removed. If the student fails to meet the credit and/or GPA requirements, they will be put on Financial Aid Suspension.
NO LONGER ELIGIBLE FOR FINANCIAL AID:
  • Students who have completed two CCS Degrees and/or Certificates for have attempted three programs regardless of completion
  • If it is mathematically impossible to meet the pace of progression requirements, consideration for reinstatement of financial aid will be denied.
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